FMCSA Compliance Tracking Features

WHAT WE HEART PAPERWORK TRACKS

See what needs attention.

Keep the paperwork moving.

We Heart Paperwork keeps recurring company, driver, truck, and trailer deadlines, reminders, and completion history together in one clear dashboard.

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COMPANY DEADLINES

Keep recurring company requirements visible.

Instead of relying on memory, scattered calendars, or notes, keep important dates in one place and record when the work was completed.

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MCS-150 biennial update

Track the scheduled biennial update date tied to your USDOT number and keep the next due date visible.

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UCR registration

Keep the annual UCR registration cycle visible so it does not disappear into the rest of the year.

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Form 2290

Track the annual heavy vehicle use tax deadline and record completion when the filing is handled.

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IFTA license & decals

Track the annual renewal of your IFTA license and decals through your base jurisdiction.

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IFTA quarterly returns

Track April 30, July 31, October 31, and January 31 filings separately from annual credentials, or mark them not applicable for your operation.

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IRP apportioned registration

Track the actual expiration or renewal date for your apportioned registration.

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Commercial auto insurance

Track the expiration date shown on your current commercial auto insurance policy.

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Drug & alcohol consortium renewal

Track the provider-specific renewal date so continuous enrollment in your DOT testing program does not quietly lapse.

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BOC-3 process agent

Keep your process-agent designation status recorded with the rest of the company compliance picture.

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FMCSA Portal and Motus access

Keep Portal access active for systems that still use it while using Motus for current FMCSA registration work.

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Custom company requirements

Add as many company- or state-specific requirements as needed, with fixed dates, calendar-monthly or quarterly periods, other recurring intervals, reminders, and completion history.

DRIVER COMPLIANCE

Each driver gets their own dates and setup record.

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CDL expiration

Save each driver's actual CDL expiration date along with their license number, class, and state.

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Medical qualification expiration

Track the actual expiration date that applies to each driver's current medical qualification.

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Annual MVR review

Track the date of the driver's most recent annual MVR review and keep the next annual cycle visible.

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Clearinghouse annual query

Track each driver's most recent annual Clearinghouse query on its recurring schedule.

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Driver qualification setup

Confirm core file records, the pre-employment Clearinghouse query, drug-test or exception status, and the previous-employer safety investigation without crowding recurring deadlines.

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Completion history

Keep a practical record of recurring compliance work that was completed and the dates associated with it.

FLEET COMPLIANCE

Keep every truck and trailer clearly separated.

Each active vehicle has its own identity, deadlines, and history, while sold or removed equipment stays available without continuing to send reminders.

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Truck and trailer records

Organize trucks and trailers in separate sections with unit number, VIN, plate, state, and optional equipment details.

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Registration expiration

Track the actual registration expiration date for each truck and trailer and record annual renewals.

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Annual DOT inspection

Track each annual inspection deadline from the date the inspection was completed.

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Vehicle completion history

Keep registration and inspection history collapsed until you need to review it.

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Sold or removed equipment

Stop reminders without losing the vehicle record, then restore it later if needed.

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Fleet reminders

Include approaching truck and trailer deadlines in the same dashboard and notification schedule.

REMINDERS WITHOUT THE NOISE

Know what is coming before it turns into a scramble.

Upcoming work stays visible

The dashboard separates overdue, due-soon, and upcoming work so you can see where attention is needed without digging through every record.

Completion does not disappear

When you mark work complete, We Heart Paperwork keeps a history of the action and the next due date when the requirement is recurring.

INTENTIONALLY SIMPLE

Compliance tracking should reduce work, not create another system to manage.

You handle the filings and decisions. We Heart Paperwork keeps the dates, reminders, setup confirmations, and completion history organized. That is the feature—not a hidden limitation or an expensive managed-service layer.

WE HEART PAPERWORK

One clear place for the paperwork that keeps coming back.

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We Heart Paperwork

Companion app — website account required. Sign up and complete setup at weheartpaperwork.com first, then sign in to the app with the same email and password. An active trial or subscription is required.

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Practical compliance organization for trucking companies.

We Heart Paperwork helps organize compliance information and does not provide legal advice or guarantee regulatory compliance.