BUILT BY A TRUCKING COMPANY. SHARED WITH YOURS.

Keep your trucks moving with organized DOT compliance.

We'll help with the paperwork.

A simple deadline and recordkeeping system for carriers who handle their own compliance. Track company filings, driver qualification setup, quarterly IFTA returns, and truck and trailer renewals without paying for a managed compliance service.

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Built in Yakima, Washington. Available on iPhone and Android.

Companion app — website account required. Sign up and complete setup at weheartpaperwork.com first, then sign in to the app with the same email and password. An active trial or subscription is required.

Create your website account

Download on the App Store

Download on Google Play

Your Trucking Company

USDOT 123456

All clear

0

Overdue

2

Due soon

4

Upcoming

MCS-150 update

Company requirement

Tracked

Annual driver MVR

Driver requirement

Due soon

Quarterly IFTA return

Company requirement

Upcoming

Trailer T-12 annual inspection

Fleet requirement

Upcoming

HANDS-ON HELP WITH YOUR DRIVER FILE

We put the DQ file together. $99 per driver.

Forms, employer inquiries, organized records and a clear list of anything still missing. You purchase and retain your own MVRs; provider charges are separate. One-time service; no app subscription required.

See exactly what’s included →

FREE NEW ENTRANT TOOL

The audit checklist I wish I had.

I built this from the New Entrant Safety Audit my own trucking company passed. Organize the requested documents, work through the audit questions, and print a copy for your file.

10 documents

· 17 questions

· No signup

Open the audit tool →

FREE DRIVER TOOL

Build a clean DQ-file starter packet.

Generate the carrier-created forms, organization checklist, and action plan for one driver. The packet explains which official records you still need to obtain and which sensitive records belong somewhere else.

Built in your browser

· No signup

· Free PDF

Open the DQ File Builder →

FREE FLEET TOOL

Build a clean vehicle maintenance file.

Create the identity sheet, preventive-maintenance schedule, repair log, annual-inspection history, and file index for every truck and trailer you control.

Whole-fleet builder

· Built in your browser

· Free PDF

Open the maintenance builder →

FREE SAFETY TOOL

Build the accident register an auditor expects.

Determine whether an occurrence meets the federal accident definition, build the three-year register, and organize the reports supporting every entry.

Recordability decision

· Built in your browser

· Free PDF

Open the accident register builder →

LESS GUESSING. LESS SCRAMBLING.

One place to see what needs attention.

01

Know what is coming

See company, driver, truck, and trailer deadlines before they become last-minute problems.

02

Keep records organized

Track dates, completion status, and the information tied to each requirement.

03

Build a clear history

Keep a practical record of what was completed, when it was completed, and what is due next.

VERIFIED CUSTOMER FEEDBACK

Trust matters in trucking.

Reviews on our site come from authenticated customers with an active account or trial. We identify verified customers, disclose incentives, and apply the same publication rules to praise and criticism.

Read customer reviews

MEET THE FOUNDER

Built for my trucking company. Shared with yours.

Aaron explains why he built We Heart Paperwork and how it helps carriers keep their paperwork and deadlines organized.

Watch the short introduction.

WHY THIS COMPANY EXISTS

I built it for my company first.

I own trucks. I built We Heart Paperwork because keeping up with company deadlines, driver files, renewals, and changing requirements was taking time away from the actual business. Once it worked for my operation, I wanted other trucking companies to have it too — without turning it into another overpriced software subscription.

And if the people using We Heart Paperwork help it grow, I think they should benefit from that too.

10%

REFERRAL REWARD

Help us grow. We return the favor.

Eligible accounts can create a referral code. Earn 10% of qualifying subscription payments from companies you directly refer. The new company must claim your code within 24 hours of account creation. Refunds, credits and taxes are excluded; payout verification and program terms apply.

You helped us grow. That should matter.

Referral program details & terms →

Referral rewards are compensation for successful referrals. They do not represent stock, equity, or ownership in We Heart Paperwork. Program terms apply.

FOR CARRIERS WHO DO THEIR OWN PAPERWORK

A compliance system, not a compliance service.

If you want someone to file forms, manage audits, and answer FMCSA for you, you need a full-service provider. If you are capable of handling the work and need one dependable place to see what is due, that is what We Heart Paperwork is built for. An owner-operator pays $36 a year—less than the $50 minimum penalty for one late IFTA return.

Service or tracker?

For owner-operators

WE HEART PAPERWORK

Built for my trucks. Shared with yours.

Free MCS-150 calculator

We Heart Paperwork

Built by a trucking company for trucking companies.

1 (509) 731-3164

aaron@weheartpaperwork.com

Companion app — website account required. Sign up and complete setup at weheartpaperwork.com first, then sign in to the app with the same email and password. An active trial or subscription is required.

Create your website account

Get the iPhone app

Get the Android app

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We Heart Paperwork helps organize compliance information and does not provide legal advice or guarantee regulatory compliance.