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HOW TO GET IT DONE

Start with the job in front of you.

You do not need to learn everything at once. Pick the section that matches what you are doing, then follow one clear walkthrough.
NOT SURE WHERE TO START?
Find the paperwork that applies to your operation.
Answer a few questions and get a federal checklist tailored to how you haul, what you drive, and who drives for you.
Build my checklist →
01
COMPANY
Set up or manage your company
Start at the top when you are new. After setup, open only the filing or renewal you need.
01
How to set up Login.gov for FMCSA systems
→
02
How to update your MCS-150 in Motus
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03
How to get a BOC-3 filed
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04
How to file your UCR registration
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05
How to file Form 2290 and get your Schedule 1
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06
How to file an IFTA quarterly return
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07
How to renew IRP apportioned registration
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02
DRIVER ONBOARDING
Add a driver
The records and checks that belong to hiring and qualification before the recurring calendar begins.
01
How to set up an FMCSA Clearinghouse account
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02
How to enroll in a drug and alcohol testing consortium
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03
How to get a driver’s motor vehicle record
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04
How to build a driver qualification file
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03
ONGOING DRIVER COMPLIANCE
Keep a driver current
The driver work that comes back on a date instead of ending after onboarding.
•
How to complete the annual MVR review
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•
How to run an annual Clearinghouse query
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•
How to renew DOT medical certification
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04
FLEET
Manage trucks and trailers
Vehicle-specific inspection and registration work, kept separate by unit.
•
How to complete an annual DOT inspection
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•
How to renew IRP apportioned registration
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•
How to file Form 2290 and get your Schedule 1
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PREPARE FOR AN AUDIT
Check what you have. Build what is missing.
New Entrant Audit Tool
Walk through the records an auditor may request and leave with an action list.
Open the audit tool →
DQ File Builder
Create a DQ file index, carrier-authored forms, and a list of official records still needed.
Build a DQ packet →
Maintenance File Builder
Create one organized inspection, repair, and maintenance file for every controlled vehicle.
Build a maintenance file →
Accident Register Builder
Decide what belongs on the federal register and organize the reports behind every entry.
Build an accident register →
The work is finite. The dates keep moving.
Use the website to get the work done, then use We Heart Paperwork to remember when it comes back.
See pricing
HANDS-ON HELP WITH YOUR DRIVER FILE

We put the DQ file together. $99 per driver.

Forms, employer inquiries, organized records and a clear list of anything still missing. You purchase and retain your own MVRs; provider charges are separate. One-time service; no app subscription required.
See exactly what’s included →
We Heart Paperwork
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aaron@weheartpaperwork.com
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DQ File Service
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